Training Administrator

Benefits 

• ESI covers 100% of the medical premium for all employees and families. 

• Competitive 401k match 

• Lucrative bonus potential 

• Great upward mobility for career growth 

Responsibilities 

• Centralize and coordinate training activity across ESI, including Safety, Field Operations, First Choice Service, and other operational or support functions, under the ESI Academy.
• Own the Learning Management System as ESI’s system of record for training; ensure data is accurate, timely, and structured to support measurement across participation, learning, application, behavior change, and business results.
• Maintain training calendars, schedules, rosters, and related communications that keep execution consistent across the company.
• Track participation, attendance, completion, and certification data; produce regular reports that leadership, HR, and Safety can act on.
• Partner with Human Resources to ensure verified training completions flow accurately and promptly into official employee records.
• Support training events and sessions through logistics, materials coordination, communications, and post-event follow-up documentation.
• Provide administrative support for the ESI Academy, including meeting coordination, agendas, and distribution of notes and action items.
• Provide limited executive-level administrative support for OrgDev senior leadership as needed.
• Use AI-enabled tools to automate routine coordination, reporting, and data-management work; apply verification and human judgment where accuracy matters most.
• Continuously improve administrative workflows, LMS data quality, training coordination practices, and records accuracy as the Academy grows.
• Identify and flag gaps in training records, compliance tracking, and reporting that create risk for the company.

Qualifications

• Bachelor’s degree in business administration, education, human resources, organizational development, or a related field preferred; equivalent experience considered.
• 3–5 years of experience in an administrative, operations, or program support role; experience supporting training programs, records management, or compliance-related work preferred. 
• Hands-on experience operating a Learning Management System (LMS) for tracking, reporting, and records integrity; ability to learn and optimize new platforms quickly.
• Demonstrated experience managing records, documentation, calendars, or coordination activities that require accuracy and discretion in a regulated or safety-sensitive environment.
• Experience in construction, safety, HR, operations, or other safety-sensitive or regulated environments preferred.
• Strong organizational and prioritization skills with high attention to detail and consistent follow-through.
• Ability to coordinate effectively across multiple departments and manage competing priorities.
• Strong written and verbal communication skills.
• Comfortable using AI-enabled tools to automate routine work and improve efficiency, with sound judgment about when verification is required.
• Dependable, service-oriented professional who handles confidential information appropriately and escalates issues that affect records accuracy or compliance.

Working Conditions 

The work environment characteristics described here are representative of what a Training Administrator will encounter while performing the essential functions of this job.  

• Fast-paced working environment,  

• Working environment may be busy and noisy.  

• Manage several projects at one time.  

• This position may occasionally require outdoor work, with exposure to various weather conditions.  

• Interrupted frequently to meet the needs and request of team members, customers, and subcontractors. 

Physical Demands 

• Flexibility in working hours may be required, including evening and weekend work as needed.
• Must be able to remain in a stationary position for approximately 70% of the time.
• Regularly uses computers, including keyboards, mouse, and other office devices, to perform daily tasks.

Travel Requirements 

• Occasional travel to remote office buildings or job sites as needed.

   

   

Disclaimer 

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. It is ESI’s commitment to incorporate Equal Opportunity and diversity principles in all aspects of work.