HR Coordinator

The Human Resources Coordinator plays a crucial role in supporting the HR team by ensuring the seamless and efficient operation of administrative functions. This position requires fluency in both English and Spanish, as it involves assisting with onboarding, managing employee data entry, coordinating training initiatives, maintaining personnel records, and effectively communicating policies and benefits information.

Benefits

• ESI covers 100% of the medical premium for all employees and families.
• Competitive 401k match
• Lucrative bonus potential
• Great upward mobility for career growth

Responsibilities

• Coordinate employee onboarding, including initiating contact with new hires, arranging pre-employment drug screenings, preparing onboarding communications, scheduling orientation sessions, verifying employment eligibility (Form I-9 and E-Verify), and entering employee data into HR systems.
• Process updates in HR systems and records related to promotions, transfers, terminations, and other employment changes.
• Maintain accurate employment records to ensure compliance with legal requirements and company standards.
• Assist in the preparation of materials for HR training sessions and related initiatives.
• Maintain and update HR forms to ensure current versions are available to managers and employees.
• Schedule meetings and appointments, prepare agendas, and record meeting minutes as needed.
• Identify opportunities for process improvements and recommend enhancements to HR policies and procedures.
• Perform additional duties and projects assigned.

Qualifications

• Bachelor’s degree in human resources, Business Administration, or a related field (preferred).
• 1–3 years of experience in a Human Resources or administrative support role.
• Fluent in Spanish required.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal and relationship-building skills.
• Excellent organizational and time management abilities with keen attention to detail.
• Exceptional written and verbal communication skills.
• Proactive problem-solving skills with the ability to manage tasks efficiently and meet deadlines.
• Ability to recognize situations requiring input from others and escalate matters appropriately.
• Accurate data entry skills with strong attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Professional in Human Resources (PHR) or SHRM-Certified Professional (SHRM-CP) certification preferred but not required.

Working Conditions

The work environment characteristics described here are representative of what a Human Resources Coordinator will encounter while performing the essential functions of this job.

• Fast-paced working environment.
• Working environment may be busy and noisy.
• Manage several projects at one time.
• Interrupted frequently to meet the needs and request of team members, clients, and subcontractors.

Physical Demands

• Flexibility in working hours may be required, including evening and weekend work as needed.
• Must be able to remain in a stationary position 50% of the time.
• Constantly operates a computer, including keyboard, mouse, and other components including power tools.

Travel Requirements

• Occasional travel to remote office buildings or job sites as needed.

Disclaimer

The information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The duties and responsibilities in this job description may be subject to change at any time due to reasonable accommodation or other reasons. It is ESI’s commitment to incorporate Equal Opportunity and diversity principles in all aspects of work.